Dear applicant, we are making some temporary changes to our process due to the COVID-19 situation. To learn more please click here

  1. What is the process for requesting an evaluation?


    1 - Check with the institution(s) (colleges, universities, licensing boards, employers, etc.) to which you will be submitting your evaluation to ensure AES is on their list of accepted evaluators. Note: Academic Evaluation Services has been a NACES member since 2008.

    2 - Ask the institution specifically what type of evaluation they require. Ensure you are requesting the type that meets their requirements. Review our Evaluation Services.

    3 - Confirm your institution’s deadline. The evaluation process takes approximately 3 weeks after you have submitted all required documents and payments; even longer if verification services are required. RUSH services are completed in 3 to 5 business days.

    4 - Gather or request your academic documents in accordance with our Documentation Requirements.

    5 - Carefully review our website and frequently asked questions to understand all fees that may apply to you.

    6 - Carefully complete the AES application along with pre-payment of all service fees. Refer to Payment Options for more information.

    7 - Submit to our office, 1) the academic documents gathered in step #4 above along with any 2) certified translations, 3) copy of passport or driver's license and 4) proof of name change, if applicable.

    Documents accepted are summarized below.

    • Official transcripts mailed or emailed directly to AES from the institution(s) that you attended (original documents are also acceptable);

    • Original diplomas or certificates, if study program completed;

    • A certified English translation for each academic document in original or official form. Refer to Translation Services for more information.

  2. COVID-19 exception: During the COVID-19 pandemic, we are temporarily accepting scanned versions of documents to be submitted via email for evaluation.

    In some cases, you may be asked to physically mail your documents to us or to request an official copy to be mailed to us. These decisions are on a case-by-case basis and no guarantee can be given in advance of your documents being reviewed. Note that we have a no refund policy once an application is submitted. Please be sure you carefully read all requirements and understand the risks you accept when applying.

    If you wish to submit your documents via email, please continue to read below.

    1) Gather your academic documents, certified translations and a copy of passport or driver's license and proof of name change, if applicable.

    2) Organize documents in chronological order (by date) with the oldest document first; transcripts should be before diplomas.

    3) Scan your documents in accordance with the following criteria to facilitate timely review.

    Please note, we cannot review documents with more than 15 total scanned pages via email. If you have more than 15 pages of scanned documents, please mail your documents to our office for review. If you have 15 or fewer pages TOTAL in all scans, please continue reading our requirements.

    • PDF format required. Many free applications can convert picture files into pdfs; we cannot review non-pdf formats.
    • PDF must be in color; black and white scans will not be reviewed
    • PDF must be complete; ensure no words or images are cut off
    • PDF must be clear, high resolution, legible, straight, and with clean background; avoid tablecloths, fingers, etc. These scans will be included with your evaluation
    • Include the front AND back, if there is any text, stamps, or signatures on the back
    • Limit scans to as few attachments as possible. Including mulitple attachments increases the likelihood that one will be missed causing additional delay to the processing your file. You may have one scan per program such as, one for bachelors and one for masters. Translations and identification documents may be in separate scans.
    • Send all documents in ONE email using the email address on your application. We are receiving an extremely high email volume; the more emails we receive, the longer the delay. Also, it makes it difficult to ensure we capture all documents if they are sent in multiple emails.

    3) Email documents to info@aes-edu.org along with your Client ID number. Your Client ID number is included in your confirmation email once your application has been submitted.

    Please note, we are offering clients the ability to scan and email documents as a convenience due to the limitations COVID-19 has placed on us all. If you are unable to comply with the above requirements, we kindly request that you physically mail the documents to our office instead. We will process your documents in our office and return originals to you upon completion of your evaluation, with relevant mailing fees.

  3. How do I know if my target institution or employer will accept your evaluation?

    We can't emphasize enough the importance of checking with your intended institution or employer if they will accept AES evaluations as well as the type of evaluation required. As a reminder, AES is a NACES (National Association of Credential Evaluations Services) member company.

    There are thousands of institutions of higher education, employers and other users of foreign credential evaluations the US. Each institution has their own requirements which may change from time to time. It is not possible for AES to maintain an accurate list of institutions that accept our evaluations. Therefore, it’s imperative that each client check with their requesting institution.

  4. Can you evaluate documents from my country?

    Our evaluators are able to evaluate academic documents from any country and any time period. Work experience, training, non-academic and U.S. documents will not be taken into consideration.

  5. What type of evaluation do I need?

    Check with the institution, prospective employer, immigration attorney or licensing board to understand the specific requirements before sending documents for evaluation. Refer to the descriptions on our Services page as some general guidelines that could be helpful.

  6. What documents are required for evaluation?

    Academic Evaluation Services, Inc. ONLY accepts original / official documents (transcripts, grade sheets, diplomas, certificates, etc.) referring to your education completed outside the United States. Check specific requirements by entering your country of study on our Documentation Requirements page. Note, this list is for guidance only and is not an all inclusive list.

    In general terms, a General Evaluation requires the diploma or certificate to confirm completion of a program. For all other evaluation types, the transcripts/grade sheets/mark sheets are required in addition to the diploma or certificate. Some institutions may request a transcript to be included even for General Evaluations. Therefore, it’s important to confirm with your institution exactly which documents they wish to be included in the evaluation.

    In addition to your academic documents, a copy of your driver's license or passport is required to verify identity. If the name on your school documents differs from that on your identification, proof of legal name change is required.

    COVID-19 Exception: During the COVID-19 pandemic, we are temporarily accepting scanned versions of documents to be submitted via email for evaluation. Refer to FAQ #1 for additional details on this exception.

  7. What if my documents are not in English?

    Please refer to Translation Services.

  8. How do I submit my documents to AES?

    You are responsible for obtaining and submitting your own documents; AES cannot request documents on your behalf. The most commonly used method to submit documents is via post or courier. If you do not have original documents, contact the issuing institution to have official records sent to AES. Please include a copy of your application or your client ID number with any documents or payment mailed to our office.

    COVID-19 Exception: During the COVID-19 pandemic, we are temporarily accepting scanned versions of documents to be submitted via email for evaluation. Refer to FAQ #1 for additional details on this exception.

    Refer to the Contact Us page for our mailing address.

  9. How will I know if you have received my documents?

    When mailing original documents, we strongly recommend using a service that provides tracking and requires signature. An application for services must be submitted to AES before any documents or payment are mailed to our office. Without an application we have no method to identify to whom the received documents belong, and we will not know which services are requested.

    Once documents are received, we will update your account status within 2 business days. This update will generate an email notification. It is important to use the email address you check most frequently on the application to ensure you will receive all status update emails; add info@aes-edu.org on your safe sender list as well.

    If you have confirmed that your package has been delivered and it has been more than 2 business days since the delivery occurred first, please check your junk mail folder for notification from us. If the notification is not there, please contact our office at info@aes-edu.org.

    It is possible that we have not been able to match your documents based on a different name used in your application. In order to avoid delays please include a copy of your application or your client ID number with all mail correspondence.

  10. Will you return my original documents to me?

    Yes, all original documents are returned to you with your completed evaluation, unless the documents are determined to be tampered with, fraudulent, or inauthentic.

    Official documents, those that were submitted directly to AES by the issuing institution and/or in a officially sealed or stamped envelope, will not be returned as these documents become property of AES once opened by us.

  11. How long does it take for the evaluation to be completed?

    As our volume fluctuates and each case is different, no guarantees can be given for an exact date of completion for regular files. However, generally services are completed in approximately two to three weeks from the time all required documents have been received and all required fees have been paid. No services will be provided until this time.

    If your file requires verification the time frame is dependent on the response time of the verifying institution and no time frame can be given.

    The following steps will help to ensure timely processing:

    • Check that your institution accepts AES evaluations.
    • Verify the type of evaluation your institution requires.
    • Avoid peak times. Within 3 weeks of application deadlines is when most clients apply for evaluation.
    • Review our website completely to ensure you understand all policies, fees, requirements, and timelines.
    • Obtain your original documents, including certified translations OR request official documents to be sent directly to AES.
    • Carefully complete your application requesting services. Incorrect information entered in this stage can cause unnecessary delays.
    • Submit the required payment, academic documents and a copy of your photo ID, all with your client ID number.
    • Respond promptly to all email and phone requests for additional documents and/or payment.


  12. What if I need the evaluation sooner than the standard time frame?

    RUSH services are available. Refer to Rush Services.

  13. What if I need the evaluation sooner, but I don't want to pay for RUSH services?

    Academic Evaluation Services is proud to be a NACES (National Association of Credential Evaluations Services) member company since May 2008. If your institution requires an evaluation from any NACES member company, we encourage you to check with another NACES member that may offer services within the timeframe that is in line with your personal deadlines.

  14. What forms of payment are accepted?

    Please review our Payment Options.

  15. How long do you keep my records on file?

    AES maintains records on all completed evaluations for a period of three years from the date of the first evaluation/translation issued. If clients did not arrange to receive their original documents at the time of evaluation, we will attempt to reach you a final time during the purging process. If we do not reach you, any originals left after 3 years may be purged.

    Although physical records are purged, we maintain most records in electronic form indefinitely. Therefore, you may still request an additional copy or update your evaluation even if it has been more than 3 years. In rare situations we may no longer have records on old files. We will inform you if this is the case when we receive a request.

  16. Can I have additional copies of my evaluation?

    Yes. Please refer to Additional Official Copies for the related fees.

  17. What if I have new documents to be added to an evaluation previously done?

    Any client may submit new documents to be added to an evaluation previously completed. New charges will apply. Refer to Updated Evaluation for additional information.

  18. What if I have questions regarding the outcome of the evaluation?

    Academic Evaluation Services, Inc. has an open door policy regarding the review of the work completed. We guarantee the professionalism and integrity of our procedure, which is to give each document an honest and diligent evaluation. However, it will occur that the outcome of an evaluation does not necessarily meet the expectations of the client. Also, we would like to emphasize that our evaluation process will in no way be tailored to meet client expectations, it will be 100% based on our professional process.

    As stated in our literature, due to the differences between U.S. and foreign education systems, the evaluations do not necessarily equal the same number of credits, years of study, grades and degrees/titles granted in the original country.

    You are welcome to bring to our attention (in writing, send email to info@aes-edu.org) any concerns you have regarding the outcome of your evaluation and we will review your file. However, please remember that we conduct a professional evaluation process that is not determined in any way by the expectations of the client. We encourage you to thoroughly read through our website and our application to ensure you agree with the terms stated prior to submitting your request for services.

  19. What if I find a mistake on the evaluation/translation I receive?

    If you believe there is a mistake on your evaluation/translation, you are welcome to bring the issue to our attention in writing within 30 days by sending an email to info@aes-edu.org with your client ID, full name, date of evaluation, and detailed explanation of the suspected mistake. If your concerns have merit, a revised evaluation/translation will be issued at no additional cost to you.

  20. What are your Terms of Service?

    When you begin an application with AES, you must review and accept our Terms of Service. We ask that if you do not agree with any of these terms, please do not submit an application for services. The terms are as follows:

    1. All fees paid are non-refundable except in case of overpayment.

    2. The application fee of $50 is non-refundable in case this office declines to provide services to the client.

    3. The usual time for completion of services is approximately two to three weeks once all documents have been received and all fees have been paid.

    4. RUSH services are completed between three to five business days once all documents have been received and all fees have been paid.

    5. No services will be provided until all required documents have been received and all required fees have been paid.

    6. All documents submitted must be original/official documents and will only be accepted by mail or in person.

    7. This office does not accept nor does it review photocopies, faxes or scanned copies of documents under any circumstances.

    8. Any missing documents must be submitted within a four-week period; this office must be notified if additional time is needed.

    9. This office reserves the right to investigate and verify any document under suspicion of fraud, alteration or inaccuracies.

    10. Any documents questioned by this office regarding its authenticity will not be returned to the client under any circumstances.

    11. This office has the professional obligation to notify NACES members and take legal action in the case of suspected/confirmed/fraudulent/altered/inaccurate documents submitted.

    12. It is the obligation of the client to confirm with the receiving institution or organization that they accept AES evaluations as well as the type of evaluation required.